How to Approve

Posted May 22, 2015

To approve your virtual proof, please click the link in your proof email and it should take you directly to the site where you can review and approve the proof. You may be asked to login to your account first to see the proof. Please make sure you are logged in with the account tied to your order. You can also navigate your web browser to and login to your account directly instead of using the link in the email. Once you have accessed your account, you should see something similar to the below image on your screen, with a large blue button that says “review virtual proof.”



Once you have clicked the “review virtual proof” button it will take you to the Virtual Proof Approval Screen. Here you can proceed to step 1 and click the “view virtual proof” button to see your proof embedded in the webpage or you can download a high resolution PDF version of your proof to your computer to view.




When you click the “View Virtual Proof” button it will take you to the proof itself. Here you can review how the artwork looks on a template of the item. This proof also shows the sizing or proportions of the item and lists other important details (such as imprint color, item color, imprint size, etc) so please review it carefully as your item will be printed exactly as shown here. Check for any errors such as misspellings or typos. If there are any errors on the proof, please take note of them for the next step. Once you have reviewed the proof, click the blue button at the bottom of the proof that says “Continue to Step 2.”




At Step 2, you will be asked to submit your response – whether you approve the proof or if you do not approve and need changes. On this screen you will also see a history of any changes you have requested and any warnings or advisories that correspond with your order.



If you need to request a change, please click the “I do not approve this proof” button and enter your change comments in the box that will pop up. You can also upload new artwork during this step if necessary. Once your comments and any artwork are added, click the “submit response” button and your order will be sent back to Inkhead’s team to adjust as needed. When the change is complete, a new proof email will be sent out to you.



If no changes are required and you are ready to approve your proof and have Inkhead proceed with production of your order, please click the “I approve this virtual proof” button. A red box with a check list will pop up for you to review. Please carefully read each item in the checklist before clicking the “I agree to the above terms” button and then submitting your response. Your order will then be marked as approved in the system and if your order has been paid in full, it will be sent directly to production.


If you have a quote or an existing balance on your order, you will need to complete payment before the order will be sent into production. You can pay for your quote online by clicking the green “pay for this quote” button next to the order in your account, or you may call your Inkhead representative (800-554-0127) and they will be happy to take your payment over the phone.


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InkHead Promotional Products
We make quality custom promotional products designed by you.
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